Computers, the internet and the tremendous variety of electronic devices that can be connected to them have multiplied exponentially over the past decade. In order to utilize this technology to its greatest potential, you need a document management solution that is easy to access, secure and can handle any workload from anywhere in the world at any time. Such a system exists today thanks to the versatility of the Cloud. Cloud document management systems can be customized for any type of business or organization without needing IT departments or personnel on staff.
• Law Offices • Insurance Agencies • Healthcare Offices and Institutions • Retail Business Establishments • Real Estate Companies • Government and Municipal Offices
These businesses as well as many others can benefit from the efficiency of Cloud document management. With an office manager or system administrator, the entire office can be adapted to the new system. This set up will take into consideration the types of data and files that are frequently used as well as the existing office procedures. The system administrator has the ability to assign levels of access to the system so only those files necessary for a particular job can be obtained and worked on by that employee. Files can be designated as 'read only' and certain administrators or department heads can be assigned as the only ones able to access what is needed by specific staff members. Password protection and a monitoring system that logs in all access to the files add extra protection. For uploading to the Cloud, files are encrypted at a security level acceptable for bank data and HIPAA regulations.
With such ease of access, online file sharing can be a regular activity between people in different places. There is no need to have everyone sit in at a meeting with live voice chat and static discussion threads available on any computer, laptop, i-device or smart phone. With a free pdf editor, files can be edited, reports created and large files of information sent to any one individual or distribution lists at one time. Secure file links can be sent to users to securely access confidential data. Files or folders can be used for website content and calendars and tasks can be viewed to allow for smooth project management.
Whatever your particular needs, access to the versatility of the Cloud enables you and all the people you need to connect with to have all pertinent information at your fingertips any time of the day or night, anywhere in the world.
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